Streamlining Safety Management – The Benefits of Employee Safety Software

Software is eating the world, and it’s not just about automation. As this NSC news release highlights, EHS tools enable employees to “proactively use and analyse routinely collected safety data”.

The result is fewer workplace accidents leading to lower costs and higher profits, including reduced lost time for injured workers. Learn how here.

1. Streamlined Reporting

The human tragedies of workplace accidents are bad enough, but their financial cost – fines and legal fees, for instance – can run into millions. Streamlined incident reporting cuts costs by improving response times and eases the burden of OSHA reporting requirements.

Filling out paperwork takes time away from supervisors and safety practitioners who should be focusing their attention on monitoring the field and preventing incidents from occurring in the first place. Investing in a safety software system that automates processes eliminates paper, transcription errors and provides real-time access to information.

It also enables safety departments to analyze data and identify trends in order to prevent future issues by addressing root causes — for instance, by reviewing training needs or policy compliance. Having this information readily available allows teams to demonstrate their commitment to safety to stakeholders, clients, and regulators alike.

2. Enhanced Collaboration

Many companies struggle to drive employee engagement and get the necessary collaboration required for a well-functioning EHS program. This is often due to poor communication and lack of clarity surrounding responsibilities and processes, as well as an inability to efficiently identify and manage risks.

Top-tier organizations understand the importance of consistent messaging when it comes to safety, ensuring that employees are receiving clear and direct communication about their role in the company’s safety program. This also includes ensuring that employees are regularly trained to create safe and healthy workplaces.

Safety software allows for greater collaboration in the field by digitizing forms and checklists, allowing employees to easily complete them on their mobile devices. This allows for faster reporting and ensures that data is always updated in real-time.

3. Automated Notifications

The best safety management programs make it easy for employees to access information and report issues. This allows them to take action right away and reduces administrative work for the program manager.

The safest companies also recognize the importance of creating a culture of shared accountability where employees feel both interested and obligated to report any safety incidents or hazards they see. The result is that they will be much more likely to embrace safety policies and procedures and minimize workplace accidents and injuries.

With KPA’s EHS and workforce compliance software, you can digitally create health and safety checklists to increase visibility and keep track of regulations. This helps you reduce the total cost of risk for your business, which includes worker’s compensation costs and insurance premiums.

4. Enhanced Compliance

Before EHS software, employees were often left with a lack of visibility into company risk and compliance status. Information was inconsistent, tasks were not tracked, and bottlenecks were common.

With an easy-to-use enterprise learning management system, employees can report incidents, access Safety Data Sheets, and understand their policies, all in one place. The result is a complete picture of company risk and compliance status, with no more gaps or missing data.

This information can then be displayed in real-time on customized data dashboards for quick, accurate reports and analytics. This allows for the identification of leading indicators that can prevent accidents and incidents before they happen. This means fewer workers’ compensation claims, fewer fines and legal fees, and reduced employee turnover. All for a safer workplace, with happier, more productive employees and a healthier bottom line.

5. Enhanced Visibility

Safety is a top priority for many companies and, for some, it even overrides productivity. Employees in a high visibility area (such as railway and road workers or airport tarmac workers) need to be easily identifiable to ensure they remain safe at all times.

Safety software digitizes inspections, makes them mobile-accessible, and generates reports in a fraction of the time it takes to manually compile and analyze safety data. This gives managers the ability to identify trends and pinpoint issues quickly.

Additionally, a good safety management system will host and store documents such as SDS – Safety Data Sheets, internal training documentation, and more for quick access by employees on the go. It will also track and automatically send reminders for training certificate expiry dates so no one misses a deadline.