Task Scheduling Software – How it Helps in Managing Time-Tracking and Calendars?
Highlighting the importance of time, Thomas Edison said, “Time is the only capital that any human being has, and the only thing he can’t afford to lose.” Isn’t that so true? In today’s fast-paced world and dynamic work environment, all of us are trying to achieve more in less time. That is why people try to multi-task and aim to be highly productive, and goal-oriented. But this is easier said than done, especially when people are working remotely because of the pandemic. So, what’s the solution if you are facing difficulty in resource scheduling and coordinating projects with remote employees? Are you looking for a way to do task scheduling and team time tracking while working virtually? It’s also cumbersome to find the availability of all team members if you have to fix up meetings and deadlines.
How can a Task Scheduling Software Help?
What if there was a technology solution that could help you? Imagine if you had a tool for task scheduling, keeping you productive, and helping you plan and allocate resources easily? A resource management software could be the answer to all of your worries. Such a tool has an online calendar that helps you do team time management and task scheduling. As working remotely has become a common practice due to the Covid crisis, task scheduling software enables you to monitor your business seamlessly. Also, with distributed teams operating globally and using Outlook as the leading app for a lot of work, an Outlook timesheet saves time and timesheet accuracy with team time tracking features is very beneficial.
Why is it Beneficial to Use One Single Platform?
Most businesses struggle due to redundant tasks that impact their productivity. They also face challenges because of resource scheduling, team collaboration, sharing information within departments, and team time tracking. Most project managers use various types of collaboration tools such as spreadsheets, and other storage and sharing portals like DropBox and Google Drive. But these tools end up adding to the challenges of data silos. On the other hand, when you use task scheduling or workload management software, it becomes the single online platform that all of the employees use. It helps you to do resource scheduling, project management, team time management and improves communication both internally and externally. A workload management software provides you with real-time insights into the projects and their status. This helps you to manage your team’s overall workload effectively and enhance balance while eliminating burnout.
eResource Scheduler: How to Manage Team Time Tracking When Working Remotely?
eResource Scheduler is a leading task scheduling software that can help you to keep a track of your team’s work time while working remotely. Let’s see how.
Quick real-time updates on team members’ work status
It’s very difficult for a project manager to keep a tab on the work status of all the resources. However, if you are using software such as eResource Scheduler, then you can group all resources as per different cities and countries. This tool also acts as a centralized directory of all your resources and projects with all their possible information. This repository helps you to track the status of projects or tasks allocated to different people and also keep a tab on their performance.
Monitor project schedules and timelines regularl
eResource Scheduler also helps you have a realistic view of all your current projects, team members’ schedules, and their competencies. A workload management software monitors your team’s workload and calculates their utilization in real-time. This helps to flag any challenges in advance and avert over-allocation and burnout. For example, while calculating your team’s utilization, if you find that a resource is over 80%, then you can re-allocate some of their tasks to lighten their schedule. In addition, if you notice this as a pattern, then probably you may be taking on more projects than the team’s overall capacity.
Timesheets for team time tracking
A resource scheduling software like eResource Scheduler provides easy-to-use timesheets that enable you to record your team’s work hours. The tool has an in-built timer that helps you track how your team is performing on a project and how many hours are they spending. There is also a feature that helps you to add time limits for a particular task or project if you can foresee that it will take a certain amount of time. The tool also provides you comprehensive dashboards and reports to analyze the consolidated teamwork hours even when employees are working remotely. This helps in evaluating the performance and productivity of various team members assigned to a project.
Automated meeting scheduling
Another important feature of this tool is automated meeting scheduling. Imagine if you could avoid the long email correspondence with different clients and stakeholders and just fix a meeting easily in a few clicks. Sounds impossible? Whenever you have to propose various meeting times to your client, simply select those time slots in your tool’s calendar. The meeting invites with all the proposed times will be automatically sent to the client, who can opt for a suitable one from what you suggested. After the client confirms, both the parties would get a confirmation email, and that event will be visible in both calendars.
Monitor team activities in a remote setting
As a project manager, you must be aware of the total time required to complete a project vis-à-vis what your team is spending. This calculation can help you to assess your overall capacity versus the requirement for the future. Using the resource scheduling tool like eResource Scheduler to capture the log-in and log-out times can help you gather information on all the different activities that your team is engaged in. This also enables to identify the idle time of all your remote working employees and helps in calculating their productivity and actual utilization percentage.
Managing event scheduling and shared calendar
The right task scheduling software offers a shared calendar, which can be used for scheduling important meetings and other events with clients and other stakeholders. A team calendar also notifies you when any team member is not in office, which helps in scheduling meetings in a way that suits everyone. In case you need to book a meeting room for some meeting in advance, a workload management software that has a shared calendar enables you to book various resources, including facilities and meeting rooms in your office.
List of pending tasks
Most employees use project plans and goal sheets to manage their day-to-day tasks, but it’s very difficult to keep a tab on what is done and what is yet to be achieved. Using task scheduling software to add tasks to your team member’s to-do lists is a great way to let them know their goals. This tool also helps to know what is completed, what is pending, and the important timelines. This way the employees can stay focused and work in a goal-oriented manner.
eResource Scheduler – A Leading Task Scheduling Software that Manages Multiple Calendars and Team Time Tracking
Available in Cloud-based and On-Premise versions, Enbraun’s eResource Scheduler, has amazing features such as high configurability, ease of use, detailed dashboard displayed on a single screen, multiple user-defined fields, etc. A task scheduling software like eResource Scheduler consolidates all the key information in one repository which makes it easy for the team to access it. The tool also highlights any conflicting priorities, sends reminders of upcoming deadlines, and a lot more. Investing in the right workload management software will enable you to monitor your team’s utilization, overall capacity, and productivity. It helps you to distribute tasks and workload to your team members in a balanced way. What’s more? You can plan the projects in the pipeline, manage capacity, and monitor all projects and their status in real-time. So, book a free trial today and find out all its benefits yourself
Company Bio: ENBRAUN is a software product and service company. eResource Scheduler is its Flagship software product.
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